PRESTONWOOD HOMEOWNERS ASSOCIATION BYLAWS
1.1
Establishment. The Prestonwood East
Homeowners Association, Inc., is hereby established as an incorporated
association of homeowners/residents residing in an area bounded by Carta Valley/Bluefield
and the “ditch” on the north, Hillcrest on the west, La Bolsa on the south, and
Meandering Way on the east, in the city of Dallas, Texas.
1.2 Purposes.
The purposes of the Association are to assure the beauty, safety, and
stability of the area and the surrounding community, and to promote
neighborliness and pride among the residents.
1.3
Operation. The Association consists of the general membership provided for in
Article 2, the officers provided for in Article 3, the Executive Board provided
for in Article 4, and the various committees provided for in Article 5. The operating year of the Association is
January 1 through the following December 31.
1.4
Procedure. Robert’s Rules of Order
Revised shall determine the conduct of business of the Association when
appropriate.
ARTICLE
2: GENERAL MEMBERSHIP
2.1
Eligibility. Any adult
homeowner/resident residing in the area described in Section 1.1 is eligible to
become a member of the Association by paying the household dues prescribed by
the general membership for each operating year.
2.2 Rights of Members. Each member of the Association is eligible to serve as an
officer or on any committee of the Association, to vote on matters as provided
by these Bylaws, and to attend (with any member of his or her household) any
business or social functions of the Association. Each household is allowed one vote, which may be voted as two
half (1/2) votes.
2.3 Restrictions on Members. No member of the Association may use, or
permit the use of, the name of the Association or any information obtained
through Association membership for commercial purposes or any other purposes
inconsistent with these Bylaws.
2.4 Meetings of General Membership. The members of the Association shall meet annually
during the month of October at a time and place selected by the Executive Board
and at such additional times and places as the Executive Board may
prescribe. Notice of any such meeting,
along with the agenda, shall be published in the Association Newsletter at
least fourteen (14) days prior to the meeting.
Attendance of at least 10% (ten percent) of the general membership,
either in person or by written proxy filed with the Secretary, shall be
required for a quorum.
2.5
Voting by General Membership. Voting
shall be by written ballot or voice vote as prescribed by the Executive Board
and announced by the President prior to each vote. All matters voted upon, except the amendment of these Bylaws,
shall be decided by a simple majority of those households voting, either in
person or by written proxy filed with the Secretary.
3.1 General.
The Association shall elect officers who shall concurrently serve as
President, Vice-President for Zoning, Vice-President for Beautification,
Vice-President for Membership, Vice-President for Safety, Vice-President for
Communications, Secretary, and Treasurer, each elected to serve a term of one
operating year. No person may be
elected to serve more than two consecutive terms in any one office, nor in more
than one office at the same time.
3.2 Election Procedure. During the month of June each year, a
temporary nominating committee shall be appointed by the Executive Board for
the purpose of selecting nominees for each office for the next operating
year. The names of the nominees so
selected shall be published at least once in the Association Newsletter prior
to the Annual Meeting. The election of
officers shall be held in October at the Annual Meeting of the general
membership. Additional candidates may
be nominated by any member of the Association at the Annual Meeting.
3.3 Vacancies.
If any officer resigns or is otherwise unable to serve full term in
office, a successor shall be selected by the Executive Board to serve the remainder
of the term.
3.4 Duties of Officers.
(a)
The President shall call and preside at all meetings of the Executive Board and
the general membership and shall perform such other duties as may be prescribed
by the Executive Board. The President
shall be a regular member of the Executive Board and an ex officio member of
all Permanent Committees, and shall have authority to represent the Association
in its relations with other persons and organizations.
(b) The
Vice-President for Beautification shall promote the beautification of the area.
(c)
The Vice-President for Membership shall coordinate Block Representatives who
solicit new members, collect dues, distribute communications and monitor the
moving in and out of residents. The
Vice-President for Membership shall also keep an updated list of members.
(d)
The Vice-President for Safety shall monitor and take such action as may be
necessary to enforce existing zoning and city regulations pertaining to traffic
and other safety concerns and to coordinate with Crime Watch, police
department, fire department and street department.
(e) The
Vice-President for Zoning shall monitor and take such action as may be
necessary to enforce existing zoning and City of Dallas regulations in the
area.
(f) The Vice-President for Communications shall
be responsible for internal and external communications, including writing and
executing the newsletter, and designing
and developing the annual directory.
(g) The Secretary
shall keep minutes of all meetings of the Executive Board and the general
membership, be responsible for correspondence, and perform such other
duties as the Executive Board may prescribe.
(h)
The Treasurer shall have custody of Association funds, pay bills within
approved budgets, keep an accurate record of all receipts and expenditures,
prepare a financial record to be given at the Annual Meeting of the general
membership in October, and perform such other duties as the Executive Board may
prescribe. The Treasurer may sign
checks for all expenditures under $500. Checks for expenditures of $500 or more
require the signature of two Officers.
4.l Composition. The Executive Board shall consist of the President, the five
Vice-Presidents, the Secretary, the Treasurer, and the chairpersons of each of
the Permanent Committees enumerated in Article 5 below.
4.2 Duties of Executive Board. The Executive Board shall be responsible for
the management of the Association, including the approval of programs and
budgets, and such other duties as may be prescribed by these Bylaws.
4.3 Meetings of Executive Board. The Executive Board shall meet at least once
during each two-month period, at a time and place prescribed by it at a
previous meeting or prescribed by the President. The President should, if possible, furnish a written agenda to
each member of the Executive Board at least one day prior to the meeting. Actual presence of a simple majority of the
membership of the Executive Board shall be necessary for a quorum. Any member who will be unable to attend
should advise the President as far in advance of the meeting as possible. All Executive Board meetings shall be open
to any member of the Association.
4.4 Voting by Executive Board. Voting shall be by written ballot or voice
vote as prescribed and announced by the President prior to each vote. All matters voted upon, except the filling of
vacancies under Section 3.3, shall be decided by a simple majority of Executive
Board members present and voting. The
filling of vacancies under Section 3.3 shall be decided by a two-thirds (2/3)
majority of Executive Board members present and voting.
5.1
Permanent Committees. The
Permanent Committees of the Association shall be as follows:
(a) The
Newsletter Committee, whose duties are to prepare the Association Newsletter.
(b) The
Social/Recreational Committee, whose duties are to plan and manage special
social/recreational functions for members of the Association.
(c)
The Neighborhood Welcoming Committee, whose duties are to keep track of
all new neighbors and welcome them to the neighborhood on behalf of the
Association.
5.2 Membership of Permanent Committees. Membership in any Permanent Committee
enumerated in Section 5.1 shall be open to any member of the Association. A Chairperson for each Permanent Committee
shall be appointed by the Officers to serve for one operating year.
5.3 Meetings of Permanent Committees. Permanent Committees shall meet as often as
necessary to effectively carry out their duties. Such meetings shall be called and chaired by the Chairperson of
that Permanent Committee.
5.4 Reports by Permanent Committees. The Chairperson of each Permanent Committee
shall be a member of the Executive Board, and shall report regularly to the
Executive Board concerning that Permanent Committee’s activities.
5.5 Temporary Committees. The Executive Board may from time to time
appoint such Temporary Committees as it deems necessary to perform specific
activities. The Officers shall appoint
a Chairperson for any Temporary Committee, but the Chairperson does not become
a member of the Executive Board by virtue of such appointment.
6.1
Amendments to the Bylaws. These
Bylaws may be amended by resolution in writing at a regularly scheduled or
called meeting of the general membership at which a quorum is present wherein
the amendment is presented, read and approved by a two-thirds (2/3) majority
vote of those present.
-End of Document -